Setting up a travel clinic doesn't need to take months. By following these five steps, you can move from the initial planning stage to seeing your first patient in a matter of days.

1. Secure Your Clinical Framework (PGDs)

The foundation of any travel clinic is the Patient Group Direction (PGD). These documents allow your pharmacists to supply and administer vaccines without a traditional prescription.

• The Deltera Advantage: You don't need to go hunting for third-party PGD providers. Deltera provides a comprehensive suite of travel PGDs as part of the platform. These are kept up to date with the latest clinical guidance, ensuring your team is always working within the law.

• Authorisation: Superintendents can digitally authorise specific pharmacists to work under these PGDs across different branches, creating an instant, audit-ready record of competence.

2. Manage Specialised Certifications (Yellow Fever)

If you intend to become a Yellow Fever Vaccination Centre (YFVC), there are additional regulatory requirements. It is vital that only certified branches offer this specific service. More information about becoming a YFVC can be found here.  

Deltera allows you to record which of your branches hold the necessary Yellow Fever certification. The platform acts as a safeguard: the Yellow Fever module is only accessible to those specific locations, preventing any accidental non-compliance.

3. Set Your Pricing and Payment Logic

A travel clinic is a commercial venture, and you need full control over your margins. Because vaccine costs can fluctuate, your software should be flexible.

• Bespoke Pricing: Within the Deltera dashboard, you can set your own prices for every vaccine. You can price by the single dose or create "course prices" for vaccines that require multiple visits (such as Rabies or Hepatitis B).

• Securing Revenue: To reduce "no-shows," you can integrate with Stripe to take full payments or deposits online at the point of booking. This ensures your time—and your stock—is protected.

4. Utilise "Multi-Service" Consultations

Most travellers don't just need one thing. A patient heading to Southeast Asia might need several vaccinations plus antimalarials.

Deltera’s Multi-Service feature is designed for this. It allows the pharmacist to group multiple PGD treatments into a single consultation.

• The Benefit: It saves a massive amount of time on data entry. Instead of opening four different consultations for one patient, you handle the risk assessment once and link all relevant vaccines and medications to that single session.

5. Automate the Follow-Up

Travel health is rarely a "one and done" service. Many courses require a second or third dose weeks or months later.

• In-Consultation Booking: At the end of the first appointment, the pharmacist can book the patient's next dose directly into the calendar.

• Smart Reminders: Once booked, Deltera handles the rest. The patient receives automated reminders via email or their Patient Portal, ensuring they return to your pharmacy to complete their course rather than going elsewhere.

From Setup to Launch in 48 Hours

The goal of a modern travel clinic is to spend more time on clinical advice and less on paperwork. By using a platform that combines the PGDs, the booking engine, and the clinical records, you remove the barriers to entry.

Are you ready to start your travel clinic?

Deltera provides the software, the clinical protocols, and the website tools you need to launch this week.